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OV claims - England and Wales

Miscellaneous task and DNA packing and tagging claims for England and Wales

Background

Since 7 July 2017 all miscellaneous claims including DNA packing and tagging by OV practices that were previously paid via the submission of AH49 forms (OV Miscellaneous Claims Tasks) and OVc5/OVc6 (DNA Marking Tags - Official Veterinarian Monthly Invoice sheet/summary), now need to be claimed via an invoice issued by the OV practice. The self-billing system (GUIK) APHA previously had in place has been decommissioned.

A note must be added to the relevant Sam record by the APHA vet authorising the miscellaneous task.

Instructions for OV Practices

OV practices should submit all invoices on a monthly basis to include all services completed. To ensure that payments are made promptly, they should include all of the following information:

  • Unique invoice number
  • Practice details, registered trading name, address on letter-headed paper to include VAT registration number
  • Date of visit
  • CPH number and farm/customer name
  • Detail of task, and appropriate fee (headage or hourly as appropriate) including number of animals and/or hours - as per the Scale of Fees below
  • Details of milage being charged.

VAT (at the appropriate rate) should be shown separately on the invoice as a separate charge. VAT is not included within the Scale of Fees.

Invoices should be sent by email to FinanceEnglandServiceDelivery@apha.gov.uk. Alternatively post to:

Animal and Plant Health Agency
Finance & Business Support
Lutra House
Bamber Bridge
Preston
PR5 8BX

Please include the following in the subject title of the email: 'OV Miscellaneous Claim' followed by the Practice name. The Finance Team can be contacted on 02080 265644 if emailing invoices is not an option.

Fees and milage rates

Scale of Fees

Work Area/Task instructed by APHA * Hourly cost Cost per animal Visit cost
Bluetongue, Foot and Mouth Disease, Glanders, Parasitic Mange, Rabies, Sheep Scab, Swine Fever, Quarantine Examinations, Inspection of Animals and Poultry in Markets, Swine Vesicular Disease, Equine Infectious Anaemia, Equine Viral Arteritis, BSE £72.53 N/A £52.12 **
Importation/Exportation on of animals (incl. horses) £72.53 N/A £52.12 **
Welfare visits/reports £72.53 N/A £52.12 **

* Please note this list is not exhaustive

** £72.53 per hour subject to minimum (i.e. call-out fee) of £52.12

Examples using the above table:

  • Under 1 hour = the fee/cost would be £52.12
  • 1 hour = the fee/cost would be £72.53
  • 2 hours 30 minutes = the fee/cost would be £181.33

Milage rates are £0.40 per mile, between 1 - 10000 miles.

DNA Fees

Work Area/Task instructed by APHA Hourly cost Cost per animal Visit cost
DNA Packing ** N/A N/A £3.00
DNA Tagging ** N/A £6.04 N/A

** DNA Packing/Tagging should only be charged for when the owner of animals in a TB test is paying for the test rather than APHA. No milage can be claimed on these tasks.

Anything outside of these fees needs to be agreed prior to the task date with the Veterinary Head of Field Delivery.

Contact the APHA Finance & Business Support Team if you have any queries:

Animal and Plant Health Agency
Finance & Business Support
Lutra House
Bamber Bridge
Preston
PR5 8BX

Telephone: +44 (0)20 80265644

Email: FinanceEnglandServiceDelivery@apha.gov.uk.

updated: 21 August 2019

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