Post-Certifying Procedures

Certified Copies of TRACES Confirmation Document

1. Ensure that copying facilities will be available at the place where certification is to be completed. Copies taken by a mobile phone are acceptable only if they are very clear and legible.

2. When the document is completed (i.e. stamped and signed as appropriate) the OV must:

  • make a copy of the document
  • mark it 'Certified Copy' and initial
  • return a copy to CITC, preferably by email, on the day of signature, and
  • retain a copy for record purposes.